Quick tip: embed fonts in PowerPoint

By James Hayton,
January 10, 2019
I'm James, I'm a former physicist (PhD, Nottingham, 2007) and author of "PhD: An Uncommon Guide to Research, Writing & PhD Life".
Since 2010, I've been helping PhD students all over the world overcome barriers in their research and writing
My strategies have helped thousands of PhD students just like you to build confidence, write better and finish on time

If you've ever opened a PowerPoint presentation on a computer other than your own, you may have seen the text get all messed up.

This happens when you use fonts on your own computer that aren't installed on the computer you present with. PowerPoint will then substitute your font for another. Sometimes it still looks OK, other times the spacing of the text gets completely ruined and your presentation looks amateur.

To avoid this, embed the fonts you use in the file along with your presentation.

In PP for Windows, go to File > Options >  Save, then scroll down and check "embed fonts in file"

On a Mac, go to Preferences > Output and Sharing > Save, then under Font Embedding, select "embed fonts in file".

See also
How to design outstanding PowerPoint slides
How to format your PhD thesis using Microsoft Word
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